Storage and Maintenance Museums are usually understood as great institution for the documentation, preservation and display of the rich cultural heritage. A museum is also known as a treasure house, not only of the materials but also of traditional as well as contemporary knowledge. Since this knowledge is displayed, to the public through objects, the collection of a museum is believed to be the heart line of the museum. The collection in a museum from natural resources to human creation give an opportunity to learn about the cultural heritage and the knowledge. Each and every Museum collects the objects according to its objectives and nature. After collection it is properly documented then it is displayed or presented to the public. IGRMS is basically an ethnographic museum with a goal to depict the story of humankind in time and space. The IGRMS collects the traditional and contemporary cultural objects of folk and tribal people of India. As on today there is a collection of more than 25,000 ethnographic objects of daily use as well as the artistic products of folk and tribal people of India and only a few from some other countries in this museum. The objects are collected through field work by the official of this Museum as also from other institutions and resources through collaborative exercise. These objects are received for accession along with the Field Data Sheet.. After verification of the bill and data sheet, accession is made in accession register by incorporating the basic information about object i.e. Name of object. Equivalent in Hindi and English languages, Community, Locality, Use, Price etc. Each object is given a separate accession number, which is a permanent number and never transferred to any other object. As soon as the objects are accessioned index, card is prepared on it. Detailed documentation of a specimen is always a lengthy process. It does not mean that one should not go for the detailed documentation, but the information about the object must be collected in detail as much as available during the collection, which is followed by upgradation of information from references and other sources. The IGRMS Curators use to fill up the Field Data Sheet in the field in which the basic information about the object is collected. The accession sheet is filled with the basic information and a photograph of the object where as the catalogue sheet is filled with detailed information. IGRMS has already started the computerization of the specimen. It is a continuous process. In IGRMS we have categorized our collection in 17 functional categories of Agriculture, Animal Husbandry, Art and Craft, Basketry, Fishing, Games & Amusement, Household, Hunting, Musical, Narcotics, Ornament, Ritual, Spinning & Weaving, Textile, Travel & Transport, Tools and Weapons. After accession and categorization the specimens are photographed and then sent to the respective room for storage. The IGRMS is following the Categorized Storage System. All the objects are not stored at a place but are kept in different rooms belonging to different categories. For better maintenance of the museum objects these are stored in compactors, almirahs, cabinets, racks and pedestals according to their requirement. The objects of perishable and delicate nature are stored in Compactors and Cabinets. Big objects are usually kept on open pedestals or open racks. For leather puppet and small scroll and paper painting, special storage has been made in drawing cabinets. For maintaining such objects the specimens store unit has to devise and apply specific and specialized techniques, which have given sustainability to these objects. As a custodian of these valuable examples of cultural heritage, the museum curators have always to keep this in their mind that the objects are to be kept forever, ever and ever.
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